Presentation Guidelines

Please review the guidelines for the presentation category assigned to you by the PEACe Committee. 

Poster Presentation

Format

Posters should be in portrait orientation. 

Each author will have access to half a side of a poster board, and each will have a usable area measuring 40" (102 cm) high and 36" (91 cm) wide. Poster materials should not extend outside the assigned area. A label indicating your poster number will be placed on your board space. 

Presentation Sessions

There are 2 Poster Sessions planned:

Session 1 – Even numbers: Monday, September 15 from 18:15 to 20:15

Session 2 – Odd numbers: Wednesday, September 17, from 17:15 to 19:15.

Your session and poster number will be communicated to you by email. 

Please set-up your poster on Monday, September 15 between 7:30 to 10:00am, in St Laurent 1. Velcro or pins will be available on-site. 

Please remove your poster at the last coffee break, on Thursday, September 18, at 11:00.

You are expected to remain at your poster for the full duration of the session to engage with attendees and answer any questions.

PEACe Poster Competition

All posters—excluding those presented by partner representatives—will automatically be entered into the PEACe Poster Competition. Participants will have the opportunity to win a cash prize for first place and for second place. Posters will be evaluated by a panel of judges during the designated poster sessions.

Flash & Poster Presentation

Format

Participants selected for a Flash & Poster presentation are offered the opportunity to present their work during an Oral Session in addition to the Poster Session. 

Flash Presentation

You will be presenting your poster as part of a thematic session aligned with your topic. The exact date and time will be shared with you by email.

This will be a flash presentation, limited to 10 minutes and there will not be a Q&A period. Attendees will be invited to discuss and ask questions during the Poster Session itself.

For additional details on the format, please consult the Oral Presentation Guidelines below.

Poster

Please refer to the Poster Guidelines above. 

Oral Presentation

Time & Duration

The exact date and time will be shared with you by email.

All Oral presentations will be 20 minutes total, including 5 minutes for questions. 

Preparing a Visual Support for an Oral Presentation

You are required to use the same title as it appears on your accepted abstract. We recommend that your visual support be presented in WIDESCREEN format (16:9) to enhance visibility in the room. To take full advantage of the widescreen format, we recommend that you build or convert your presentation to 16:9 dimensions. We strongly recommend using Microsoft Office PowerPoint for your presentation. 

Important Note for Macintosh Users 

In order to use MAC presentations on a PC compatible computer, please note that you need to prepare it according to the instructions below, before bringing it to the Speaker Test Desk: 

• Use a common font, such as Arial, Times New Roman, Verdana, etc. (special fonts might be automatically changed to a default font on a PowerPoint based PC and cause formatting issues)

• Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC)

• Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC) 

Presenting with your own Computer

You may bring your laptop as a back-up but please note that your presentation needs to be saved on a USB stick. No personal laptop will be accepted for projection in the Conference room.

How to share your presentation with the audiovisual team

Please save your presentation and any video on a USK stick.

We invite you to bring your presentation to Plenary room Montréal 1/2/3 at the LATEST 30 minutes before the start of your session if no other session is undergoing to give time to our audiovisual technician to make adjustments in the room if needed. You also may take advantage of coffee breaks or lunchtimes to do so.